Email Responder Agent
Never miss an important email again. This agent monitors your inbox, drafts intelligent responses, and handles routine correspondence automatically.
Use Cases
Sales Outreach
Auto-respond to inbound sales inquiries with personalized information about your products and pricing.
Meeting Requests
Automatically share your availability and send calendar links when someone wants to schedule a meeting.
Application Follow-ups
Send acknowledgment emails and next steps to job applicants or grant applications.
Partnership Inquiries
Respond to partnership requests with relevant information and qualification questions.
How It Works
Configuration
📧 Email Connection
⚡ Response Mode
🎭 Voice & Tone
The AI learns your writing style from your sent emails. You can also provide guidelines:
Filter Rules
Control which emails the agent responds to:
{
"respond_to": {
"labels": ["Inbox", "Important"],
"from_domains": ["*"], // All domains
"exclude_domains": ["noreply@", "newsletter@"],
"subject_contains": [], // Empty = all subjects
"subject_excludes": ["unsubscribe", "receipt"]
},
"auto_send_rules": {
"require_approval_if": {
"mentions_money": true,
"external_links": true,
"new_sender": true,
"confidence_below": 0.85
}
}
}Example Response
Hey! I saw your product on ProductHunt and I think there could be some great synergies between our companies. Would love to chat about a potential partnership. Do you have time this week?
Hi Mike,
Thanks for reaching out! I saw your message about the partnership opportunity — always excited to explore potential synergies with innovative companies.
I'd be happy to chat this week. Here's my calendar link to grab a time that works: [Integrated Calendar Link]
Looking forward to connecting!
Best regards,
[Your Name]
Privacy & Security
🔒 What We Access
- ✓ Email subject and body (for response generation)
- ✓ Sender information (to personalize)
- ✓ Your sent emails (to learn your style)
🚫 What We Never Do
- ✗ Sell or share your email data
- ✗ Train AI on your private emails
- ✗ Access emails in excluded folders
Troubleshooting
Agent isn't responding to emails
- Check that the email matches your filter rules (labels, domains, etc.)
- Verify the agent status is "Active" in your dashboard
- Ensure your email OAuth token hasn't expired (reconnect if needed)
- Check for emails in the "Skipped" tab to see why they weren't processed
Responses don't match my writing style
- Add more specific tone guidelines in the configuration
- Send at least 50+ emails so the AI has enough training data
- Use "Draft Mode" and edit responses — the AI learns from your changes
Emails are stuck in "Pending Review"
This happens when an approval rule is triggered. Check your approval rules in settings — you may have strict rules like "require approval for all external links" enabled.
Stop Drowning in Emails
Let AI handle the routine while you focus on what matters.